Privacy Policy

Gold Systems, Inc. understands that privacy is critical. While the amount of personal information inside these databases is limited, our data management solutions use and store information/data for clients, partners and associated organizations following strict privacy strategy guidelines. The strategy is regularly reviewed and updated in product development strategies and business operations.

Privacy concerns are a core component of both technical and product strategies. We use the best technology and processes to ensure privacy in our solutions and services.

Efforts extend beyond the technical aspects of products development to business operations and with business partners and associated organizations. Employees are frequently trained to ensure compliance with industry standards for the data they manage. Business partners and associated organizations are required to comply with industry standards and laws regulating the use and security of environmental data and personal information. Gold Systems, Inc. complies with industry standards and participates in industry initiatives.

GS Elements enables clients to control, modify and protect both personal and database information; and to control, limit and prevent contact. Gold Systems, Inc. technology, services, and solutions can be trusted to safely add, manage, assess and collaborate about vital environmental data.

We reserve the right to revise our Privacy Policy and changes are likely in order to stay current with industry best practices. We recommend frequent reviews of this policy and our Terms of Use policy. Changes will be posted in this Privacy Policy, in email, or in notices posted on our home page. Registered users are responsible to stay current with and adhere to the policies posted in this Privacy Policy. Continued use of GS Elements after changes are posted constitutes consent to these changes.

Gold Systems, Inc. does not rent, sell or release in any manner any personal information to third parties for marketing or sales programs. Contact information is never shared with other registered users.

This policy addresses the following:

  1. Collecting personal information

  2. Using personal information

  3. Sharing of personal information

  4. Accessing and changing account settings

  5. Abiding user obligations

  6. Complying with additional terms of privacy

  7. Ensuring security

  8. Contacting Gold Systems, Inc. about privacy

Collecting Personal Information

GS Elements enables people to store, manage, assessment and submit environmental data in a cloud-based secure data management system. We are a web-based system used by environmental programs in tribes, states, municipalities, and volunteer groups.

Providing personal information implies consent to publicly access the information registered users voluntarily provide in the GS Elements User Detail section including but not limited to name and contact information. Personal information may also be voluntarily displayed in submission of environmental records as the ‘publisher’ to USEPA.

If you are concerned about sharing personal information and having this information accessible to your system admins or as it may become accessible if this policy changes to comply with industry standards and best practices, please reach out to your system administrator for your organization about other options for capturing user information for your organization without housing your name or contact information.

How we collect personal information:

Registration

User accounts are required to access GS Elements. The information required to create a new account includes a user name, first and last name, password, and email address. Providing this information means that you acknowledge the information is yours and only yours and that you allow others including Gold Systems, Inc. to identify you to the extent outlined in this Privacy Policy.

Demographic Profile

Sharing personal information in addition to registration requirements is voluntary but will improve your experience on GS Elements.

Registered users may provide additional personal information in the User Detail section including an email address, country of residence, and postal code. These fields are only available to view yourself or by your system administrator for your organization (if that is someone other than yourself). You may modify all fields at any time.

Customer Service

Gold Systems, Inc. may collect information from the system, including in reports related to security, requests for information, login attempts, server usage, and user errors/messages to help to provide efficient and accurate customer service.

Consent to Gold Systems, Inc. Processing User Information

Providing information required to open a GS Elements account, access the GS Elements website and providing personal demographic information means you expressly and voluntarily consent to and accept the terms and conditions of this Privacy Policy and associated Terms of Use agreement. We encourage you to review the Terms of Use agreement carefully. Registered users are responsible to stay current with and adhere to the policies posted in this Privacy Policy. Providing personal demographic information deemed sensitive by applicable law means you expressly understand to be a voluntary act. Users retain the right to withdraw consent at any time as outlined in the terms of this Privacy Policy and Terms of Use agreement but will not be considered retroactive.

User Right to Access, Correct and Eliminate Registered User Information

Registered users have the right to access, change, correct or remove information which has been collected pursuant to becoming a registered user. Gold Systems, Inc. reserves the right to store all information users provide and change, correct or remove this information for purposes outlined in the policy.

Using Personal Information

GS Elements enables people to store, manage, assessment and submit environmental data in a cloud-based secure data management system. We are a web-based system used by environmental programs in tribes, states, municipalities, and volunteer groups. Personal information that users voluntarily share on GS Elements is not shared with any other registered users besides your organization’s system administrator (if not yourself). Gold Systems, Inc. collects additional information including use patterns that does not personally identify you and is owned exclusively by Gold Systems, Inc. Gold Systems, Inc. may use this information according to its sole discretion or as required law.

Communication from Gold Systems, Inc.

Gold Systems, Inc. communicates with its registered users via email, notices posted on the website and reserves the right to communicate using other media that may become available in the future. Creating an account and becoming a registered user assumes responsibility for any service fees for communications sent using a carrier with whom users have a land, mobile or other communication service contract or subscription including text messaging charges for messages to mobile devices.

Message content may include but is not limited to welcome emails, password reset notifications, updates regarding new features and functionality and proper functioning of your account. Gold Systems, Inc. will not send you promotional material at this time but reserves the right to modify this policy. Users retain the right to opt out of receiving promotional material. Users may opt-out of receiving promotional emails by sending a request to help@gselements.com.

Sharing Personal Information

Sharing Information with Third Parties

As described above, Gold Systems, Inc. does not sell, rent, or otherwise provide your personally identifiable information to third parties for marketing or sales purposes.

Gold Systems, Inc. retains the right to share aggregate registered user data stripped of all personally identifiable data elements with third parties regarding the use of our services including but not limited to potential advertisers for our public site. Aggregate data may be segmented by general user characteristics such as but not limited to industry, geography or company. Send an email to help@gselements.com to opt out of aggregate research and associated products.

Testimonials Placed on the GS Elements Public Website

Testimonials about GS Elements may be used on the GS Elements public site (gselements.com) to promote the value of utilizing a data management system, to raise awareness among registered users of new functionality or to encourage use of specific data management tool. Testimonials may contain general information including but not limited to job title, industry or product used but will never reveal any personal information that can be used to identify the provider of the testimonial.

Legal Disclaimer

Gold Systems, Inc. may be required by law to disclose personal information of registered users including but not limited to civil or criminal subpoenas. Personal information will only be disclosed when we have a good faith belief that it is necessary to comply with a court order, ongoing judicial proceeding, subpoena, or other legal process or request to Gold Systems, Inc. brought in any country throughout the world, or to exercise our legal rights or defend against legal claims.

Disclosure to Others

Gold Systems, Inc. may be required to disclose personal information of registered users to other third parties in the event of company reorganization, merger or sale of Gold Systems, Inc. assets. Any third party that purchases Gold Systems, Inc. assets in whole or part secures the right to use personal and other information provided by registered users.

Accessing and Changing Account Settings

Accessing and Changing Your Account Information

Personal information can be reviewed, updated or deleted by logging in to your account and going to your User Details. Information that may be reviewed, updated or deleted includes password, and demographic profile. Gold Systems, Inc. may retain original or revised information in its backup files and / or in archival copies of its database after changes are made to your personal information.

Closing an Account

Personal user data may be retain for a period of time to prevent fraud, future abuse, for aggregate data analysis as describe in this Privacy Policy, to recover accounts or as required by law. Email help@gselements.com if you would like assistance closing your account.

Complying with User Obligations

GS Elements seeks to create and maintain a positive and collaborative space to store, analysis, assess and ultimately share environmental data with applicable shareholders. This requires and obligates registered users to abide certain conditions as established by Gold Systems in its Terms of Use and applicable law. User obligations include:

  1. Following the terms and conditions of the current Privacy Policy and the Terms of Use agreement. This includes all intellectual property rights and copyrighted material of third parties and other registered users.

  2. Avoiding dissemination any information which may be deemed to be injurious, violent, offensive, racist, profane, pornographic, sexist or which may otherwise violate the objectives and mission of Gold Systems, Inc. and its registered users as defined in this Privacy Policy, Terms of Use and Mission Statement.

  3. Avoiding providing any information to Gold Systems, Inc. and / or other registered users which you know or believe to be injurious, destructive or harmful to your person, professional or social status.

A single instance of misconduct or consistent violation of these obligations may restrict, suspend or terminate a user’s GS Elements account. Adhering to and abiding by these terms is critical for each user to realize the personal and collective benefits of GS Elements and associated services.

Complying with Additional Terms of Privacy

Children

GS Elements and associated services is intended solely for professionals/users 13 years or older. Children and minors (under the age of 13) are ineligible to register, open accounts or participate in GS Elements. We request that minors abide this policy and not submit any personal information to Gold Systems, Inc. or use the service. Registration, use or access to GS Elements or related services by anyone under age 13 is unauthorized, unlicensed and violates this Privacy Policy and associated Terms of Use. Registration and use of this site represents that you are 13 or older, and that you agree to and abide by all of the terms and conditions of this Privacy Policy and associated Terms of Use.

Privacy Policy Updates

We reserve the right to revise our Privacy Policy and changes are likely so that we stay current with industry standards and best practices. We recommend that registered users review this policy frequently. Registered users are responsible to stay current with and adhere to the policies posted in this Privacy Policy. Changes will be posted in this Privacy Policy, in email, or in notices posted on our website. Continued use of GS Elements after changes are posted constitutes consent to all policy changes. Unless expressly stated otherwise, the current version of our Privacy Policy applies to all personal information shared with Gold Systems, Inc.

Ensuring Security

Access to personal information is password-protected using numbers, letters, symbols and is case sensitive. Personal information is protected by SSL encryption when it is exchanged between your web browser and GS Elements. Gold Systems, Inc. conducts regular audits of our server system to identify potential vulnerabilities and attacks. Each registered user is responsible for protecting login information. Be aware that emails sent to other accounts outside of Gold Systems, Inc. are not encrypted and we strongly advise you not to communicate any confidential information through this medium.

Contacting Gold Systems, Inc. about Privacy

Please contact us if you have questions or comments about this Privacy Policy.

help@gselements.com
Gold Systems, Inc.
Attn: Privacy Policy Issues
1240 E 2100 S
Suite 102
Salt Lake City, Utah 84106